Common Interest Community Board

• Go to: Most Requested Forms (address change, criminal conviction reporting, certification request, etc.) 
• Go to: CIC Ombudsman Forms 

Applicants must read and understand the Board's Regulations. Application fees are not refundable. 

DPOR Boards only accept the most recent versions of the applications provided below. DPOR Boards are not responsible for processing delays associated with forms that do not conform to this requirement.

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Associations

CIC Managers & Employees

Condominiums

Time-Shares

Time-Share Programs

Alternative Purchases 

Exchange Programs 

Time-Share Resellers 

Disclosures

• CIC association disclosure forms  

Sign up for email notification of regulatory action and meetings by registering here. 

LAWS (STATUTES)

• Common Interest Communities | Chapter 23.3 of Title 54.1 of the Code of Virginia  
• Property Owners’ Association (POA) Act | Chapter 18 of Title 55.1 of the Code of Virginia 
• Virginia Condominium Act | Chapter 19 of Title 55.1 of the Code of Virginia 
• Virginia Real Estate Cooperative Act | Chapter 21 of Title 55.1 of the Code of Virginia 
• Virginia Real Estate Time-Share Act | Chapter 22 of Title 55.1 of the Code of Virginia  

Effective October 1, 2019, Title 55 of the Code of Virginia (Property and Conveyances) was repealed and replaced by the new Title 55.1. Learn more.

REGULATIONS

• Pending regulatory action (proposed changes, public hearings etc.) 
   

Licensing

CIC Manager Regulations  pdf | online
 

Project Registration

Condominium Regulations  pdf | online

Time-Share Regulations  pdf | online
 

Recent Time-Share Regulatory Changes | Effective December 1, 2020: 

• Regulations were amended to conform to change in the Virginia Real Estate Time-Share Act effective July 1, 2020.  
   

Annual Report Filing Requirements & Fees

CIC Management Information Fund Regulations pdf | online
 

Association Complaint Processes 

CIC Ombudsman Regulations   pdf | online 

 

GUIDANCE DOCUMENTS

Guidance Documents on Virginia Regulatory Town Hall

• Maximum Allowable Fees for Disclosure Documents 
• Best Practices for POA Declarations (adopted 12/10/15)

• Sign up for email notification of regulatory action and meetings by registering here.

  The Virginia Regulatory Town Hall provides access to the board's meeting schedule, agendas, and past meeting minutes.

  Visit the Town Hall: https://townhall.virginia.gov/L/Meetings.cfm?BoardID=147 

• Board-Approved Education Providers

  • Board-Approved Training Programs (PDF)  

   

  Training Program Review Committee

  The Board's Training Program Review Committee is responsible for reviewing applications from education providers seeking board approval. The Committee usually meets the afternoon before each regularly scheduled Board meeting.

  The Committee's meeting schedule is updated and available on the Virginia Regulatory Town Hall at https://townhall.virginia.gov/L/Meetings.cfm?BoardID=147

• Sign up for email notification of regulatory action and meetings by registering here.

Board News

Reports & Publications

• NEW! Common Interests Fall-Winter 2020 Board Newsletter 
• Effective October 1, 2019, Title 55 of the Code of Virginia (Property and Conveyances) was repealed and replaced by Title 55.1. Learn more.
• Condominium Cease and Desist Order | March 12, 2020
• Board Meetings May Be Held Via Fully Electronic Methods (effective 4/24/2020) 
• CIC Association Disclosure Forms and Maximum Allowable Fees  
• Guidelines for the Development of Reserve Studies for Capital Components (adopted 9/5/19)
• Best Practices for POA Declarations (adopted 12/10/15)
• Determinations Issued by Common Interest Community Ombudsman available here  

What is a Common Interest Community?

Common Interest Communities (CICs) are designed for community living by a developer (also known as a "declarant"). The community is created by a specific set of legal documents, generally drawn up by the developer and subject to change by the membership (owners). When the developer relinquishes control of the community, the community's affairs are then governed by the Association of owners through an elected board.

The Association board is authorized by law to enforce rules and restrictions, and to collect mandatory assessments to pay for maintenance and improvements to common elements (such as a pool, clubhouse, or just a road or signage). The obligation for owners to pay for insurance, maintenance assessments, and upkeep of shared property other than their own units/lots is the essential characteristic of a Common Interest Community. The relationship between owners and the Association is a financial and legal one.

Neighborhood or civic associations with voluntary dues are not Common Interest Communities under Virginia law.

How do I contact the Board office?

You may reach the Board office by phone at 804-367-8510 (Licensing Section) or 804-367-0362 (Board Office), by FAX at 1-866-490-2723, or by e-mail at CIC@dpor.virginia.gov. Additionally, if you have information that you would like to mail to the Board, please send it to:

Common Interest Community Board
Department of Professional and Occupational Regulation
9960 Mayland Drive, Suite 400
Richmond, VA 23233

When I call the Board office, will I be able to speak directly with a Board member?

No. The Board members do not work in the Board office. They come into the Board offices for Board meetings and hearings, but are not here on a daily basis.

Board office staff members can answer your questions and are trained to process all information that comes into the Board office. Please do not contact Board members directly.

I am licensed in Virginia, and applying for licensure in another state.The other state is requesting verification of my Virginia license. What do I need to do?

Please complete the Certification Request Form and send it with a check for $35.00, made payable to the Treasurer of Virginia. Specify where you would like the certification to be mailed.

How do I go about filing a complaint against my association?

The Office of the Common Interest Community Ombudsman is a resource.The Ombudsman's responsibilities include offering assistance and information to association members regarding the rights and processes available to them through their associations. More information is available on the Common Interest Community Ombudsman web page.

I need to renew my license/certificate, but I haven't received my renewal form. What do I need to do?

No earlier than 60 days prior to your license/certificate expiration, send in the renewal fee, make checks payable to the Treasurer of Virginia, and include your license/certificate number on your check. Mail this information to:
Common Interest Community Board
Department of Professional & Occupational Regulation
9960 Mayland Drive, Suite 400
Richmond, VA 23233

You CANNOT continue to practice in Virginia after your license has expired.

My renewal payment for my firm's CIC Manager license was one day late. Can you waive the late fee?

No. Board regulations allow a 30-day grace period in which a license may be renewed without penalty (therefore, your payment is actually 31 days late). Staff cannot waive the fee.

I did not renew on time because I didn't receive my renewal card. Do I still have to pay a late fee or reinstate my license?

Yes. Board regulations state that failure to receive the renewal notice does not relieve the licensee of the obligation to renew.

Does the Board office use the date of receipt or the postmark date to determine whether an application or renewal was received on time?

The date the application or renewal was received in the agency determines whether it is on time, not the postmark date. If the renewal fee is received after the due date, you will be required to pay the reinstatement fee. If the reinstatement fee is received after the due date, you will be required to reapply for licensure, meeting all current requirements.

My address and/or name has changed. What do I need to do to notify the Board?

Complete, print, sign, and submit a Name/Address Change Form to the Board office. All address changes must be received by the Board in writing. When providing a post office box as the mailing address, it must be accompanied by the physical address.

This regulatory program does not currently offer any online transactions.  

Please check back periodically as we continue to modify services in the future.